These days, the coronavirus has changed the business work culture across the world. But thanks to the advanced technologies for carrying out smooth remote working. It has been analyzed that remote working is great for both employers and employees. Employees can benefit by avoiding their daily commutes which saves their time, money and improves health with productivity. Whereas employers can benefit by cost saving on furnishing, travel allowance, electricity. Some of the companies like Twitter might adopt the work from home model permanently because it provides them more flexibility to work as per the business needs. Work from home is a dream come true for many but not for all. Remote working comes with more distractions and no interaction with employees which leads to a reduction in productivity and also depression due to isolation. It will directly impact remote work.
Employee efficiency is a big challenge for management while working remotely. Managers always try to collaborate and connect with employees for better results. While working remotely, there is an invisible barrier between personal and professional life which may create an imbalance in life. So managers need to interact well with remote employees and assess the situation of their colleagues. Good management always understands the value of its employees and motivates them. Understanding the employee’s perspective for a better result has many benefits for a business. Also we have listed down some important tips to improve employee efficiency that may help you.
Ways To Improve Employee Efficiency While Working Remotely-
1. Support for Dedicated Workstations-
A dedicated workstation plays an important role in productivity when you are working remotely. Remote managers or management teams of organizations must encourage employees to build a dedicated workstation in their homes. It can be the empty space of a room, rooftop, or storeroom. Some of the organizations provide a huge stipend to employees for creating home offices. A comfortable dedicated workstation can result in reduced distractions and ultimately increase productivity.
2. Use of effective Tech and Productivity Tools-
There is a need to provide tools so that managers and employees stay connected and work efficiently instead of different physical locations. Managers can use project management tracking apps like Asana and Airtable, communication apps like Slack and Microsoft Teams, and video conferencing apps like Zoom and Google Hangouts. It is necessary to ensure that computer systems are properly updated that are going to be used by employees. Also ensure that employees have a good internet connection at home to avoid a reduction in productivity. You can know the effective tools at- Top 7 time and productivity tracking tools for effective work from home.
3. Flexibility for working hours-
Providing flexibility to your employees results in a positive way. Giving your employees flexibility means you trust them with getting things done regardless of standard 9 to 5 office routine. Focus on achieving the goals instead of time spent on each day. It will improve the productivity of employees to the next level because they can work in their productive hours. You can also know- Effective tips of time management for remote workers.
4. Trust Your Team-
When you start trusting your team, their productivity concerns automatically fade away. In remote working situations, it is more necessary to trust your employees/teams that they will take care of their responsibilities to perform their best. You should build trust by your behavior, your communication skills, and management skills. Trust on the team will surely improve employee efficiency to a great extent.
5. Maintain Regular Contact-
Clear and regular communication reduces the chances of misconception. And hence you must maintain regular and clear communication with your employees. You can use “instant chat” for better communication so that all the team members can effectively communicate with each other. To avoid the sensitive mistakes that may cause a big loss, ensure that you all have each other’s personal contact numbers. And employees should quickly respond while working from home.
6. Encourage the Collaboration-
Some of the employees may feel remote working as a bit isolating and boring because they cannot meet their colleagues. So identify the personality traits and collaborate with a whole team by organizing a video chat, some engaging games with video conferencing. You can also offer them some common challenging tasks so that they can collaborate and find a solution with effective collaboration. This will build a strong bond between teams. Make sure that you regularly collaborate with your team for team building by doing regular video chats etc.
7. Provide Opportunities For Self-Development-
A good organization is one that focuses on employee’ growth and employee retention by providing learning opportunities to upgrade their skills. If an employee doesn’t feel the growth in the organization, he may leave the organization and the organization will lose the good employee. Hence always provide them opportunities for growth.
8. Encourage Self-Government-
The best way to improve productivity is to motivate employees to take ownership of their time management and resources. Most of the people are motivated by autonomy instead of financial rewards. To do so managers must trust their employees to manage day-to-day operations and guide them when needed rather than continuously keeping an on their activities. Employees may get nervous and perform poorly if they surveilled by a manager. Hence managers must continue to hover and get things done more productively.
9. Understand The Specifics Of Personal Situations-
You should always try to understand the employee’s family background. And then handle him as per the situation so that he/she can deliver the more productive outcomes. It will indirectly show your humane side and build trust between you two. For eg., If an employee is a single working mother, try to adjust working hours as per her kid’s priority hours. It results in faith towards the organization and indirectly willing to work with increased productivity.
10. Cultivating Company Culture In Remote Team/ Office-
Many companies are popular in the industry for their culture which employees remember for the years. Good vibes at the workplace can make the employees experience which reflects in being more productive. Hence it is necessary to maintain a positive vibe for the employees by delivering a motivational email, praising for the good work, organizing a virtual event, scheduling a general conference call, giving virtual shout-outs, and so on.
11. Provide Steady Emotional Support-
As we all know sometimes, remote working can lead to loneliness and frustration. Hence employers should focus on their issues by providing emotional support to remote employees by asking them about their difficulties in getting the tasks done etc. Managers should keep the tone calm and cheerful so that employees feel relaxed instead of stressed.
Remote managers must be smart to understand the employee’s personality to make them more productive. Hope these productivity tips will help your team to regain efficiency instead of any hard time. You can use the above tips to stay a step ahead of the rivals and keep your employees happy and productive.
We at solace believe to adapt these tips and hence delivered the projects within the timeline by working remotely. Are you looking to develop software? We have great remote teams to help you through successful development within the timeline. You can hire PHP developers and android developers of Solace team for effective web and app development. Connect with solace and get a free quote for software development. We will be happy to help you.